OMD Project Management Essay

Background Information OMD throw away counsel is a consultancy that provides construction project management for its invitees. OMD Project Management was set up approximately eighteen months ago and has a staff of three. They befool annoy to a man-sized skill base, which may be c every(prenominal)ed upon as unavoid adequate to(p) to satisfy project conditions. This helps to reduce overheads and increase profit ability. The call ons germinate the following services* measured surveys,* Schedule of condition (report on the pronounce of the building, identifying any atomic number 18as that pass on incur rectification at the lymph nodes cost.* Lease assessment (review legal documents on thickenings behalf)* Cost estimate of functions.* Tender unravels to specializer contractors* Manage projects* Agree final costs of the project with contractors on behalf of lymph node* Ensure statutory regulations are complied with (planning approvals building regulations and disabled discrimination act)Although OMD Project management is a small company it has a large client base. These vary from large multi-national companies to small private businesses. They specialise with the retail empyrean where they retain at least twenty years of experience difficulty A menses issue that the company has is invoicing. Invoicing currently whoremaster strickle up to an hour to complete. Invoicing is currently done by hand and on stem, this is not a very efficient way of doing this argument beca phthisis it take ups up too much epoch and human shift is often an issue. These errors batch include charging too much or too little money. By providing an broadside form it would save the company large amounts of time an effort. It would overly reduce the amount of human error and increase the accuracy of the invoice. current Invoice System OMD project management currently do all of their invoicing on paper. This means that the consultant allow for remember his hours his expenses and his hourly mark in his head and when it comes around to invoicing the client he allow for example all of these things up on to Microsoft word, print it off and give it to the client so the are able to pay the company. As you could gather this is a very inefficient way of invoicing the client. This can as well lead to large amount of errors during the invoicing process, for example a client may be down the stairs charged or over charged.End User Skills The main substance ab drug user of the document that I lead create is of the older generation. He prefers to do things the old fashioned way, this means that he sames to do his invoicing on paper using a calculator and a pen and it would currently take him longer to create an invoice on the computer than it would for him to do it on paper, however he is not add computer illiterate and he is able to use most word processing and spread tacking political platformmes. OMD Project Management would like to me to cr eate an invoice system that is bare(a) yet effective so that he is able to save time by moving his invoice system onto computer and they would also like me to create a system that is able to be used by everyone in the company.RequirementsGeneral* The invoice must(prenominal)iness(prenominal) be in Lucida sans console.* The textbook must be black in colour* The program must be user friendly* The company logo must be at the top of the invoice* The clients spoken communication must be at the top left of the page but let down than the logo.* The invoice government issue should be on the left hand view of the page and below the address.* A breakdown of the invoice should be in the middle of the page just below the invoice number.* The total, in bold, will go underneath the invoice breakdown.* The company address will go at the bottom of the page.* It must tonus professional.Qualitative* The program must be able to hold all of the incompatible casings of expenses.* The prog ram must be able to hold different types of jobs.* The program must figure of speech up as an estimating system.* The program must produce an accurate invoice.* The program must hold different client addressesQuantitative* From start to arouse the invoice must only take 15 minutes.* The invoice must be able to hold 3 different types of jobs* The program must be able to hold at least 20 different client addressesHardware and Software There is a currently a huge amount of hardware available on the market. You can get many different types of computer for each one one suitable for a different purpose, for example laptops are portable and can be taken anywhere, this can be very convenient as the user is able to do his get anywhere and also with the invention of wireless technology the user can connect to the network anywhere that wireless internet is available. Another type of PC that is available is desktop PC. This is a PC that stays stationary. This type of PC gives you a lot more fashion to type etc and also has a mouse as standard, these can be permanently linked up to a printer and/or the internet.The current system that OMD Project management runs is a Compaq Presario with an Intel Pentium 4 processor. OMD Project Management feels that there is no pack to purchase a new system because they feel that their current system is sufficient and suitable for the job in hand. There are many different types of software that is suitable for this project. I believe that the most beguile is a spreadsheet package. This is because you are able to use the program to answer for piles of different things. With a bit of self-importance teaching you are able to use the program to do lots of different processes. OMD Project Management already has Microsoft office XP installed on their system and they feel that I should use Microsoft Excel to create their invoice system. This is so that it is compatible with their system. I believe that this is a good choice as Excel is more than adequate for the task in hand.Input slip in the job type inscribeEnter all the things to with the amount of work done* The number of old age worked.* Enter the correct cipher that corresponds to the appropriate price paid per dayEnter all the relevant expenses exposit* The number of miles travelled and the number of nights stayed in a hotel.Enter the write in code for the desired client addressEnter the client addresses.* Code number* Address line 1* Address line 2* zero* contact numberProcessLookup the type of job match to the code and multiply the rate of pay by the number of days worked.Calculate the amount of expenses owed for travelling.Calculate the amount of expenses owed for staying in hotels.Calculate sub-total, bathtub and the final total.OutputA full invoice with the amount owed for work done and the amount owed for expenses with sub-totals, VAT added and the final total at the end.It should also display the company logo, company address, company logo and the client address.It should look professional. canvass Strategy I will rill my program in three different ways. I will ask my end user to use my new system and ask them to give me feedback on it so I am able to adjust it to their liking. Also I will devise tests that will be conducted during and after the execution stage this will allow me to improve my system greatly and identify any errors that are in my system.TestNumberTestTest Data pass judgmentOutcomeActualOutcomeCorrectiveAction1abc reckon ascertainValidation ordinance.Normal10/08/05Extreme32/08/05Erroneous374hcbsiWill acceptData.Wont accept the date.Should not accept thisAs expectAs expectAs expect2 chink that the command has worked to calculate the sub-total.N/AThe meaning of the total money owed for work and expenses.As evaluate3 confine that the polity for working issue the VAT works.N/AThe increase of the sub-total multiplied by 17.5%.As expect4Check that the jurisprudence for working aside the total wo rks.N/AThe sum of the sub-total and the VAT.As expected5 abcCheck the search function works for the job type code number.Normal2Extreme4Erroneous224hsdnsgIt should return 315.00.It comes up with an error communicateIt should come up with an error message.As expectedIt comes up with 275 which is the rate for 3As expectedPut a ecesis prevail on it so that no number higher than 3 can be entered.6Check that the formula for working bulge the total amount of money owed for work done works.N/AThe reaping of the price paid per day and the number of days worked.As expected7Check that formula for calculating travel expenses works.N/AThe product of the price per mile and the number of miles travelled.As expected8Check that formula for calculating the amount of money owed for staying in hotels.N/AThe product of the price paid per night and the number of nights stayed.As expected9Check that formula for calculating the total expenses owed for works.N/AThe sum of the amount owed for travell ing and the amount owed for hotelsAs expected10Check that the stocky page big instruction acquittance works.N/AThe liberation takes you to the summary page.As expected11Check that the breakdown page big push works.N/AThe loss takes you to the breakdown page.As expected12Check that the job type page macro going works.N/AThe pushing takes you to the job type page.As expected13Check that the client address page macro button works.N/AThe button takes you to client address pageAs expected14Check that the construct invoice/summary macro button works.N/AThe button clears all of the entries that are on the invoice.As expected15Check that clear breakdown macro button works.N/AThe button will clear all of the entries that are on the summary sheet.As expected16Check that the back to main menu macro button on the breakdown sheet works.N/AThe button will take you back to the main menu page.As expected17Check that the back to main menu macro button on the job type sheet works.N/AThe b utton will take you back to the main menu page.As expected18 abcCheck data validation for D2D14 on breakdown sheet to allow total only.Normal30ExtremeDErroneousdn8949The program allows entry.It shows an error message to let off that no letters are allowed.As preceding(prenominal).As expectedAs expectedAs expected19 abTest the lookup function for the client addressesNormal3Extreme51Erroneous73hdhb.It will look up the client address with that code number.It shows N/A in the cell meaning there is an error in the formula.As above.As expectedIt comes up with zeroAs expectedI will put a validation reign on the cell so that it will only allow numbers below 51.20Check that the back to main menu macro button on the client details sheet works.N/AThe button will take you back to the main menu page.As expected21Give the program to OMD project Management for them to test itImplementation Log17/11/05The first stage of my implementation was to insert two worksheets.I then renamed my worksheets for easy reference the sheets will be named Main Menu, Summary, Breakdown, Job Type and Client Details.Here I have entered all of the newspaper column headings for the client details addressesHere I have highlighted cells A1F51 this allows the user to enter up to 50 different addresses as stated in the requirements. I then named the table Address.Here I have entered all the data for the different types of jobs.And here I have formatted the cells to currency so that the data in these cells is displayed as a currency.I highlighted cells B2D5 and inserted a name. The table name is now jobs.Here I have entered all of the headings for this table and I have then highlighted cells A1F15 and named them Breakdown.Here I have entered the vlookup formula,that will lookup the different rates that correspond to the code No. entered and put them onto this sheet.As you can see the vlookup formula has worked as it has entered the rate of pay. I have also put in the formula to workout amount of mo ney owed.I have entered the formula to calculate the amount of money owed for travelling.Here I have entered the formulae to work out the total amount of money owed for expenses and to work out the money owed for staying in hotels. I have also formatted all the cells containing monetary values to currency.As you can see here I have entered all the text onto the summary sheet.Here I have entered a validation rule to the date cell on the invoice which only allows a date to be entered in the format 00/00/00 and it must be greater than 01/01/2000.I also added my own error message to inform the user of what the need to enter.Here I have entered the vlookup formula which will lookup each part of the address that corresponds to the code and the transfer them onto this sheet. I entered the same formula for the 4 cells below but each time increasing the column index number by one.This is the formula that copies the amount of money owed for work from the breakdown sheet onto the summary sheet .This formula is the same as above except that it copies the total amount of expenses owed instead of the amount of money owed for workHere is the formula to calculate the sub-total.And here is the formula to work out the VAT to be added.And finally the formula that will work out the total amount of money owed.This is me recording the macro that will take you from the main menu page to the breakdown page. I will do the same for each macro that is used for navigation. To create the macro button I used the forms toolbar and clicked on the button icon and I draw the button. I then right clicked it and assigned the appropriate macro to it. So now whenever I click the button it will take me to the condition page.Here I am assigning the macro to the macro button. I have recorded a macro that deletes all the entries that have been entered into the invoice breakdown sheet.This macro button clears all the information, on the invoice summary page, that changes. And for the addresses it chan ges the code so that a line is displayed instead of the client address.I did this each time I recorded a new macro and just chose a new name for it.